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In the elegant words of Gary Hamel, academic and consultant:

"Those who live by the sword will be shot by those who don’t".

That is the key message in his newest book "Leading the Revolution" which calls for companies to introduce processes to make them perpetual innovators. The risk is to ensure that those new processes have substance and depth rather than appearing to be new for the sake of it – and then failing to produce new approaches. We have seen such failures in the dot.com sector. The wider risk is the tension that constant innovation creates for many people in the workplace when they also want some stability – see the comment below about stress at work.

Recent US research on innovation tried to identify the characteristics of those who innovate – asking questions, listening, coming with alternatives, and selling new ideas too. And the barriers – corporate bureaucracy (inevitably), following HR procedures (also inevitably) and having to get permission. The adage about it being better to beg forgiveness rather than seek permission still holds true! But that can be a risky strategy.

See "Radical Innovation: How Mature Companies Can Outsmart Upstarts" by Leifer, McDermott, and others and published by the HBR.

 
Promoting Well Being
 

The Industrial Society has recently published a survey setting out the findings of a survey on health issues in the workplace. Most respondents identified stress as the fastest growing issue in the workplace but few monitored stress and even fewer had policies seeking to help people deal with it.

Is stress a personal responsibility or do organisations accept their own responsibility in creating the conditions that lead to stress? An awful warning is the special needs teacher awarded £250000 for the stress caused by the job and lack of support she was perceived to have got from her employer. The big lesson seems to be that employers need to be seen to be giving positive support to their staff – and that sounds the right message anyway in all circumstances, not just those leading to stress problems.

 
Working in Dot.Com Companies
 

"As we move into an environment where investors expect bottom-line profitability, there will be influences that will cause internet companies to seem more and more like ordinary companies".

The words of the Head of HR at DoubleClick, a New York advertising company, reported in the FT recently.

It is a problem already seen in the UK with staff call centre reacting against their work environments and the strong control mechanisms with high labour turnover rates and by joining trade unions.

And a research study by London Business School and Korn/Ferry International reported:

"Our study explodes the general consensus that dotcoms offer a better quality of life and a more fun environment. The hours worked are longer, the travel is more onerous and time at home is limited. The new economy company increasingly mirrors the old, but without a supportive structure."

And the comment of the DoubleClick HR Head will echo the thought in many HR minds:

"The challenge for new economy companies is: how do you build an infrastructure that operates in a flexible way".

That challenge seems to apply to all companies not just those in eBusiness. Some old companies have gone quite a way to meet it, usually because they face competitive pressures that has made them change their old ways of working. Just being a dotcoms company with failing share options is not enough. We still need to work on the "old" issues of getting motivation and people management right – or as right as we can get them.

 
Trust and emails
 

David Gurteen, an email contact and former senior manager with Lotus Development with much experience of electronic communication, has put together these ideas about the effective use of emails and how it can, if used without thought, affect business and personal relationships.

Email is immensely powerful. It improves communication and enables people in an organisation to work effectively together. It also has the power to destroy or seriously damage relationships. If you exchange a few e-mail messages with colleagues each day, you may not have experienced problems. However when you:

  • are under pressure
  • receive more messages than you have time to deal with that flood you with unstructured information and impose demands on you
  • communicate with people
    • in different functional groups
    • whom you have never met
    • whose native language is different from your own
    • from different cultural backgrounds
    • under pressures & constraints of which you are not aware

then email may not only be less effective as a communication medium but may actually become destructive.

Email can destroy trust without the parties concerned being aware that it is happening. It is the small everyday incidents that cause the real erosion of trust. These may include - making unreasonable demands of people, imposing work on people, ignoring requests, badmouthing and failure to meet commitments. These things go on in normal every day interaction between people, so what's different about email?

  • There is no micro-feedback loop. We can go on criticising you for several pages whereas, if we were talking, you would stop me during the first sentence. We can also say things that we would never have the nerve to say to your face.
  • E-mail is like a 'loaded gun'. Having quickly sent a message in a moment of anger, on most e-mail systems you cannot retrieve it.
  • In electronic communities you establish many more relationships where you do not know the people with whom you are communicating - you may never have even met them. Thus you have not built a high trust level with them and it is easy to misinterpret intentions.
  • There is lack of context. You do not know what pressures the other person is under and so may press too hard at times for action or a reply and be surprised at a fiery response.
  • E-mail is more public. You should always assume that an e-mail that bad mouths or criticises someone could end up being forwarded to them or overseen.

Building Trust

The Do Nots include:

  • do not criticise or blame
  • do not be manipulative
  • do not be arrogant
  • do not discuss emotional issues
  • do not reply in the heat of the moment
  • do not ignore messages to which a reply is needed
  • do not breach confidentiality
  • do not overload the system with unnecessary messages

Simply stop and think before sending a message. Be aware and remain conscious.

The Dos that build trust include:

  • thanking publicly
  • informing people
  • apologising publicly
  • demonstrating personal integrity
  • replying promptly even to say no
  • praising people
  • supporting people
  • giving positive feedback
  • keeping promises
  • being honest, kind and courteous.